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Managing Printers and Print Servers

The Print Management snap-in (which can be accessed in the Server Manager or the MMC) enables you to manage printers and print servers in your domain. You can view print servers and the printers that they provide for the domain. You can even locate (using filters) printers that currently have print jobs and printers that are not ready (meaning paused or offline). Figure 14.10 shows the Print Management snap-in in the Server Manager.

Figure 14.10. The Print Management snap-in enables you to view and manage your domain print servers and printers.

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The Print Management snap-in allows for centralized management of the printing environment in the domain. For example, you can use it to quickly view the printers that are attached to a particular print server. Expand the Print Management node and then expand the Print Servers node. Expand the node for a print server and then click the Printers node. The printers attached to the print server are listed in the Details pane.

Figure 14.11. You can quickly view the printers attached to a print server.

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A number of tasks can be accomplished from the Print Management snap-in, including adding printers to a print server, managing device drivers, and deploying printers via Group Policy. Let’s take a look at how to add a print server to the Print Management snap-in and then sort out some of the other capabilities that this snap-in provides for managing printers.

Adding a Print Server

You can add additional print servers to the Print Management snap-in. This enables you to manage the printers attached to your local print server and also manage the printers on the remote print servers.

To add a print server to the Print Management snap-in, open the snap-in in the Microsoft Management Console; click Start, Administrative Tools, Print Management. The Add/Remove Servers command is not available in the Print Management snap-in when you run the snap-in in the Server Manager.

Follow these steps:

1. Right-click the Print Management node and select Add/Remove Servers from the shortcut menu. The Add/Remove Servers dialog box opens (see Figure 14.12).

Figure 14.12. Add a print server to the Print Management snap-in.

2. You can enter the name of the server or use the Browse button (which provides a list of all print servers in the domain). Click the Browse button. The Select Print Server window opens.

3. Select the print server that you want to add (see Figure 14.13).

Figure 14.13. Select the print server to be added.

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4. Click the Select button. You are returned to the Add/Remove Servers dialog box. The selected server name appears in the Add Servers box.

5. Click the Add to List button. The server is added to the print servers box (which already has your local print server listed).

6. Click OK.

The print server is added to the Print Servers list in the Print Management snap-in. You can add more print servers as required. You can also use the Add/Remove Servers dialog box to remove print servers if needed.

Adding a Network Printer to a Print Server

You can add printers to your print servers via the Print Management snap-in. This makes it very easy to add direct-connect printers in the domain to a particular print server.

Follow these steps:

1. In the Print Management snap-in, expand the node for a listed print server. Right-click the Printers node and select Add Printer. The Network Printer Installation Wizard appears.

2. It’s probably easiest to locate network printers with the IP address or hostname of the direct-connect printer. Select the Add a TCP/IP or Web Services Printer by IP Address or Hostname option button (see Figure 14.14).

Figure 14.14. Locate the printer by IP address or hostname.

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3. Click Next. On the next wizard page, enter the hostname or the IP address for the printer. Then click Next.

4. Windows communicates with the printer and determines the model of the printer and the appropriate device driver. It then advances to the next wizard page, which shows the printer (see Figure 14.15).

Figure 14.15. The printer model is identified automatically.

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5. The printer is shared by default. Click Next.

6. The next page is informational and lets you know that the printer is ready to be installed. Click Next.

7. The device driver and the printer are installed on the print server.

8. The final wizard page opens. You have the option to print a test page to the printer and add additional printers. To close the wizard, click Close.

The printer is listed in the Details pane (along with any other printers connected to that print server) when you click the Printer node for the print server. To add the printer to the Active Directory, right-click the printer and select List in Directory from the shortcut menu that appears.

To quickly view the Sharing tab of a printer, right-click the printer and select Manage Sharing. The Properties dialog box for the printer opens (see Figure 14.16).

Figure 14.16. Quickly access the share settings for a printer.

If necessary, you can also remove printers from a print server. Right-click the printer (in the Details pane) and select Delete. You need to confirm the deletion to remove the printer.

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