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Creating News Shares with the Share and Storage Management Snap-In

You can create new shares directly from the Share and Storage Management snap-in. The new share can consist of an existing folder or volume or you can create a new folder during the new share creation process. You create new shares in the Share and Storage Management snap-in, using the Provision a Shared Folder Wizard. To create a new share using the wizard, follow these steps:

1. In the Actions pane of the Share and Storage Management snap-in click the Provision Share link. The Provision a Shared Folder Wizard opens (see Figure 12.10).

Figure 12.10. The Provision a Shared Folder Wizard.

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2. The wizard lists the available volumes on the server. To browse for an existing folder (or to create a new folder) for the new share, click the Browse button. The Browse for Folder dialog box opens.

Did you Know?

If you have unused disk space on a disk (or disks) and want to create a new volume for a shared folder, you can click the Provision Storage button in the Provision a Shared Folder Wizard window. This opens the Provision Storage Wizard, which walks you through the process a creating a new volume on the server. You are then returned to the Shared Folder Wizard window and can continue the process of creating the new network share.

3. Expand the volume and select the folder that will be used for the new share. If you need to create a new folder, click the Make New Folder button. After selecting the folder for the share, click OK. The folder path appears in the Location box. Click Next.

4. The next wizard page enables you to set the NTFS permissions for the new share. NTFS permissions can also be edited after the share has been created. Share permissions are discussed in detail in Hour 13, “Protecting Data with Permissions and Encryption.” So, for now, do not edit the permissions. Click Next to continue.

5. On the next wizard page, you specify the share protocols that will be used to access the new share (see Figure 12.11). SMB (Server Message Block) is the protocol used to share resources on Windows-based systems (by granting permissions to individual users and groups). This is selected by default. If you also installed Services for Network File System (NFS) when you installed the File Services on the server (discussed earlier in this hour), you can also configure the share to allow UNIX-based users to use NFS to access the share. After specifying the share protocols, click Next to continue.

Figure 12.11. Specify the share protocols.

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6. On the next wizard page, specify an optional description for the share. You can also change advanced settings such as the user limit (maximum allowed is the default) and whether files can be cached for offline access. Click the Advanced button. In the Advanced dialog box, set the user limit on the User Limits tab and the offline settings on the Caching tab. Then click OK to close the Advanced dialog box. Click Next to go to the next wizard page.

7. On the next wizard page (see Figure 12.12), you set the SMB permissions for the folder (we are assuming that NFS is not also being used to access the share). Share (SMB) permissions are discussed in detail in the next hour. So, for now, it makes sense to give all users read-only access to the share and give administrators full control. Click the Administrators Have Full Control; All Other Users and Groups Have Only Read Access option button (all access can be edited after that share is created). Then click Next to continue.

Figure 12.12. Specify the share permissions.

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8. On the next wizard page, you can apply a quota to the share and derive the quota from one of the quota templates (this screen is very similar to the Quota dialog box shown earlier in the hour in Figure 12.6). Click the Apply Quota option button and then select a quota template from the drop-down list. If you want to create an auto-apply quota, also click the Auto Apply Template option button. Then click Next.

9. On the next wizard page, you can specify a file screen policy for the share. File screen policies enable you to block certain file types from being stored in the share. For example, you can block audio and video files or executable files. Click the Apply File Screen check box and then use the Derive Properties from This File Screen Template drop-down list to select a screen template (see Figure 12.13).

Figure 12.13. Specify a file screen policy for the new share.

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Did you Know?

You can edit existing file screen policy templates or create your own screen templates. You can access these templates by using the File Server Resource Manager (Start, Administrative Tools, and then File Server Resource Manager). Expand the File Server Resource node to access the File Screening Management node. You can then work with file screens and file screen templates.

10. After specifying the file screen settings, click Next to continue. The next screen enables you to publish the new share to the distributed file system (DFS). To publish to DFS, you must have the Distribute File System installed on the server. DFS is discussed in detail later in the hour, so for now, click Next to continue.

11. The Settings Summary page opens. Review the settings for the new share and then click Create. When the confirmation screen appears, click Close.

The new share appears in the Details pane of the Share and Storage Management snap-in (when the Shares tab is selected). You can access the properties for a share (right-click the share), which include both the share and NTFS permissions for the share. You can also stop sharing a share by selecting the share and then clicking Stop Sharing in the Actions pane.

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